Categories 

AES accepts abstracts in the following categories:

Requirements

Author Information

• You may be the presenting author on only one (1) abstract.
• Enter all authors in the order they should appear in the author listing of the abstract.
  • To add an author:
    • Type the author's first name, last name, email address, and role (there can only be one 'presenting author' role--all others will be listed as 'authors')
    • Click 'Add Author'
  • To complete an author's profile:
    • Click on the author's name to complete the profile
    • A green check indicates a complete profile
  • Author demographic information:
    • While in the author profile, please complete the demographic questions--this data will help us plan for the future
    • Once demographic questions are complete, click 'Save Author' to complete the task and save the profile
• AES will communicate solely with the first/presenting author if accepted.
• Changes to presenters will not be accepted after the submission deadline. If there is a presenter change post-acceptance, the original presenting author must share their speaker management platform login information and forward/share all communications with the newly appointed presenter.
• Multiple submissions of similar material from an institution, consortium, or study group are not allowed.
• In cases where multiple similar submissions are planned, authors should combine their materials into a single, cogent abstract.
• The presenting author must acknowledge that all authors have read and agreed with the content of the abstract submitted for the AES Annual Meeting.
  

Character limit

• There is a limit of 3,200 characters for the text of your abstract submission
• The character limit includes title, abstract body, and spaces, but does NOT include authors, institutions, tables, or images

Title

• Do NOT use all lowercase or all capital letters
• Do not use proprietary names in the title
• Do not use formatting tags in the title
  

Title format examples:

Incorrect: A PROPOSED MECHANISM OF EPILEPTIC SPASMS

Incorrect: a proposed mechanism of epileptic spasms

Correct: A Proposed Mechanism of Epileptic Spasms

Abstract Body

Abstracts should be organized into four separate paragraphs:

• Rationale
• Methods
• Results
• Conclusions (Abstracts without an explicit concluding sentence stating the significance of the findings will not be accepted)

Tables and Images

• A maximum of two (2) figures, images, and tables will be accepted
• All images MUST be included in your original submission
• Images may be edited or deleted at any time before the submission deadline
• Tables and images are not required for submission and will not be included in the total character count
• Images, tables, and figures must be free from any identifying information that may violate HIPAA guidelines
• Acceptable image file formats: JPEG, PNG

Abbreviations

• Use only standard abbreviations
• For terms that are abbreviated, use the whole word the first time, followed by the abbreviation in parenthesis
• Abbreviate journal titles according to Index Medicus, and give year, volume number, and inclusive pages

References

• References will be included in the total character count
• Use references sparingly within the body of your abstract
• International nonproprietary names and abbreviations for antiseizure medications as published in Epilepsia 1993; 34(6); 1151 should be used
• Reference for book chapters should consist of editor, title, city of publication, publisher, year, and inclusive pages

Ethical Procedures

• Work presented in abstracts must conform to guidelines for ethical experimental procedures with animals and patients, as well as accepted scientific standards. Failure to meet these guidelines will result in the rejection of the abstract.

Sources of Funding

• Funding must be noted at the end of the abstract and will be included in the total character count.

Submission Process

• Use your myAES credentials to log into the abstract submission site. If you do not have a login for myAES, you will be prompted to create one (it's free!). If you do not remember the login information, please reset your password.
• Allow at least one hour to complete your abstract submission.
• You must click 'Save' before exiting a task to save your progress.
• Carefully proofread your abstract before submitting. Once the call for abstracts closes, submissions are locked for review and edits will not be permitted.
• Once all tasks have been completed, a green check will display for each task. Please note that this does not indicate completion of the abstract submission.
• To finalize and submit your abstract, click 'Save and Submit' on the top or bottom of the task list and then, 'Submit' on the next screen.
• Once your abstract has been successfully submitted, the submitter will receive a confirmation email. If the submitter does not receive the confirmation email, the abstract has not been submitted. Keep the confirmation email for your records.
• Please refer to these screen captures for a step-by-step view of the AES abstract submission process.
• If you experience technical difficulties when submitting your abstract, click the 'Technical Support' button located in the upper right-hand corner of each screen or email support@gocadmium.com.

Notifications

Submitters will be notified via email of decisions in August 2024 and are responsible for notifying all other authors of the decision. 

Presentation of Accepted Abstracts

• If your abstract is accepted, you will be expected to present your poster in person (and at a platform presentation, if applicable), and upload an ePoster for the meeting app. There is no ePoster only option. Please note, only original abstracts will be considered for platform presentations.
• Presenters are responsible for printing their poster and bringing it to the AES Annual Meeting. There will be a business center onsite for printing, but printing must be arranged ahead of time. For more information, contact Image Quest Plus, the preferred onsite vendor for the Los Angeles Convention Center, at 213-765-4210.
• Shipping posters directly to the convention center is not permitted.
• Presenters are responsible for storing posters during the meeting--AES and/or convention center staff will not provide poster storage.

Publication of Accepted Abstracts

Publication

• Accepted abstracts will be published in the AES online abstract database, printed abstract guide, and ePoster website.

Research Published Prior to the AES Meeting

• Research published in manuscript form prior to the AES abstract submission process or presented at a prior meeting is not eligible for presentation at AES 2024 and should not be submitted.
• If data contained in the abstract is published after submission but before the presentation of the abstract at the AES 2024 Annual Meeting, the author must notify AES as soon as the publication is recognized. At that time, the Scientific Program Committee chair will make a determination concerning the presentation in question.

Embargo Policy

Abstracts are embargoed from the AES online abstract database until Monday, November 25, 2024.

Questions? Email abstract@aesnet.org