Know Before You Go

Orange County Convention Center (West Concourse)
9800 International Drive, Orlando, FL 32819
407-685-9800

Stay In The Know!

The AES 2023 mobile app is your guide to everything happening onsite in Orlando and your key to accessing on-demand recordings and e-posters after the meeting. Download the app for the most up-to-date information regarding AES 2023!

Registration Information

Orange County Convention Center (West Concourse), West C Lobby, Level 2

Badges

All badges will be printed onsite and will not be mailed. Badges must be worn at all times while in attendance at the annual meeting and are required for admission to all meeting activities, including the exhibit hall and poster sessions. Badges are non-transferable.

Please note that badge reprints will incur a $25 fee at the time of printing.

Onsite Amenities

• Coat and Luggage Check: Convention Center, West C Lobby, Level 2 (in concourse next to guest services)
• First Aid: Convention Center, West C Lobby, Level 2 (to the left of the West Hall C entrance)
• Parents' Room: Convention Center W231, Level 2
• Quiet Room: Convention Center, W225A, Level 2
• All Gender Restroom: Convention Center, Level 2, Across from W231B
• Lost & Found: Registration Desk, Convention Center, West C Lobby, Level 2
• Business Centers:
  • Orange County Convention Center West Concourse FedEx Business Center: 407-363-2831
  • Hyatt Regency Orlando Business Center: 407-345-4466

AES Member Center

Visit the AES membership team at the Member Center on Level 2 of the convention center across from registration. Pick up your badge ribbons and learn more about AES. Our membership team is standing by to answer any questions or assist you however we can. 

First AES Annual Meeting?

First-Timer Meet-Up | Friday, December 1, 3:30 PM
Orange County Convention Center (West Concourse), W414 D, Level 4

If this is your first time attending AES, please join us for a first-timer meetup on Friday, December 1 at 3:30 PM. If you want to learn more about the meeting and the sessions and events you can't miss, check out our first-timer orientation recording and slides.

Program

The AES 2023 program book will be provided to you at the meeting materials counter once you check in--one book per registrant, please. First come, first served until they are gone!

You may also access the program via the mobile app. Please note that the printed program book does not reflect the most recent changes to sessions or speakers. For the most up-to-date information and real-time alerts, please refer to the app.

Back by Popular Demand: Epilepsy Quiz-A-Day!

Keep an eye on your inbox between November 28 and December 7 for a daily quiz that will test your clinical epilepsy knowledge. Do you have what it takes to be one of our top scorers?

Exhibit Hall

Orange County Convention Center (West Concourse), Level 2

Check out the exhibitor listing in the program book for a list of exhibiting companies! An interactive map of the exhibit hall can be found in the mobile app.

Exhibit Hall Hours

Passport to Prizes

Your passport may be the winner! Pick up your Passport to Prizes at the event materials counter and visit all participating exhibitors to participate in daily prize drawings. Drawings will be held once every day that the exhibit hall is open in booth #1023--drop your completed passport in the raffle drum in booth #1023! Please note that winners may only win once.

Career Fair

Visit the Career Fair inside the exhibit hall on Saturday (12:00 - 6:00 PM) and Sunday (10:00 AM - 4:00 PM) to connect with organizations seeking to fill open positions! These employers are looking to meet with epileptologists, neurologists, researchers, and experts in sub-specialties of these roles.

12th Annual Wine Tasting and Silent Auction

Saturday, December 2, 7:00 - 10:00 PM, Orange County Convention Center (West Concourse), Sunburst Room W340, Level 3

Join us for an evening of exceptional wine, even better company, and better yet, a worthy cause. Proceeds from the AES Wine Tasting and Silent Auction benefit the Lennox and Lombroso Trust and the Susan S. Spencer Fund, which support AES research programs. Tickets can be purchased online or at the Member Center onsite.

Credit Claim

For a full list of sessions offering credit, please visit the accredited sessions page. Access to credit claim is based on your meeting registration type. 

Credit claim and session evaluations will be available in the app and on the AES website. 

Credit Claim Deadlines

Evaluations and credit claim must be completed by the dates above to record and receive certificates.

Poster Hall and Walking Tours

The poster hall is located in the Exhibit Hall on Level 2. Don't miss the opportunity to check out more than 1,500 posters showcasing the latest and greatest in epilepsy research! Poster walking tours will be taking place on Saturday, Sunday, and Monday. Details can be found on page 41 of the program book and in the mobile app.

Recording or Photos of Content and Material

AES strictly prohibits photography, video, and audio recordings, and screen captures in all educational sessions--both live and on-demand.

Material presented at the AES Annual Meeting may not be reproduced in any format without the express written consent of AES or the otherwise applicable rights holder. By registering, participants acknowledge and agree that commercial or promotional distribution, publishing, or exploitation of speaker sessions, content, or materials from the event is strictly prohibited.

Violations of the AES recording, video, and image capture policy may result in removal from the session and possible revocation of event registration. 

The single exception: Photography or screen captures will be allowed in poster sessions with the permission of the poster authors. Registrants must confirm that the poster author gives permission by asking using the chat function within the virtual poster hall. In-person posters ok with photos will have a label indicating such.

AES reserves the right to use photos and recordings (audio and video) of attendees and faculty in promotional materials.

Wifi

Frequently Asked Questions

For more information, please visit our FAQ page.

AES 2023 Digital Select: On-Demand Access to Select Recorded Sessions

AES 2023 Digital Select is your hub for on-demand content! Access to select recorded sessions will be available in the mobile app beginning Tuesday, December 5. Digital Select access will be available in the mobile app for 90 days.

More Helpful Information for Attendees

• Bring a water bottle! For your convenience, water refilling stations are located throughout the convention center.
• Pack your walking shoes! The Orange County Convention Center is a large space and you will be getting your steps in! Scooter rental is available in the convention center. For more information or to reserve a scooter for use during the annual meeting, email info@scootaround.com.
• Make a difference in Orlando. AES has partnered with Social Offset to leave Orlando better than we found it. Our partnership with Social Offset provides you the opportunity to amplify your voice around important issues and offset spending with meaningful contributions to local charitable organizations.
• Making a trip out of it? AES has partnered with the Convention and Visitors' Bureau to provide AES 2023 attendees with discounted theme park tickets!
• Check out local restaurants! The Orlando Convention and Visitor's Bureau has a list of restaurants to try, and our team compiled a list of highly-rated LGBTQ+ and Black-owned restaurants in the Orlando area.
• Staying off campus? If your hotel is located outside of the Orange County Convention Center campus, take a look at transportation options on our Getting Around Orlando page to plan ahead for getting to the convention center.
• Children are welcome. Children 17 years and younger are welcome at AES if accompanied by a supervising adult. Learn more about this policy change on our policies page!

Save the Date for AES 2024!

Join us in Los Angeles next year, December 6-10, 2024!

All times pertaining to the in-person annual meeting are in the local time zone--Eastern Time.

Use of this information for purposes of any kind by anyone other than the registered AES 2023 attendee is strictly prohibited.