Know Before You Go

It's time for the 2024 AES Annual Meeting!

Los Angeles Convention Center (LACC), South Lobby
1201 South Figueroa Street, Los Angeles, CA 90015

Stay In The Know!

The AES 2024 mobile app is your guide to everything happening onsite at AES 2024 and your key to accessing on-demand recordings and e-posters during the on-demand period after the meeting. Download the app for the most up-to-date information regarding AES 2024!

Registration Information

LACC, South Lobby, Street Level

Badges

All badges will be printed onsite and will not be mailed. Badges must be worn at all times while onsite at the annual meeting and are required for admission to all meeting activities, including the exhibit hall and poster sessions. Badges are non-transferable.

Please note that badge reprints will incur a $25 fee at the time of printing.

Onsite Amenities

• Coat and Luggage Check: LACC, Concourse Walkway, Level 1 (in the business service center between the South and West Lobbies)
• First Aid: LACC, South Lobby, Street Level (by the Pico Blvd. entrance)
• Lactation Room: LACC, Room 510, Level 2
• Quiet Room: LACC Room 516, Level 2
• Gender Neutral Restrooms: LACC, Outside South Hall G, Level 1
• Lost & Found: LACC South Lobby, Street Level
• Business Centers:
  • Los Angeles Convention Center Image Quest Plus: 213-765-4210
  • JW Marriott Los Angeles LA Live Business Center, FEDEX Office: 213-275-3657

AES Member Center

Visit the AES membership team at the Member Center across from registration! Pick up your badge ribbons and learn more about AES. Our membership team is standing by to answer any questions or assist you however we can. 

First AES Annual Meeting?

First-Timer Meet-Up | Friday, December 6, 3:30 PM
LACC, Room 402A, Level 2

If this is your first time attending AES, please join us for a first-timer meetup! Learn the AES ropes, network with other attendees, and enjoy light refreshments and snacks. If you want to learn more about the meeting and the sessions and events you can't miss, check out our first-timer orientation recording and slides.

Program

The AES 2024 Guide to Programming & Abstracts is available at the meeting materials counter once you check in--one book per registrant, please. First come, first served until they are gone!

You may also access the program via the mobile app. Please note that the printed program book does not reflect the most recent changes to sessions, sponsorships, or speakers. For the most up-to-date information and real-time alerts, please refer to the app.

Exhibit Hall

LACC, South Hall H

Check out the exhibitor listing in the mobile app for a list of exhibiting companies and an exhibit hall map!

Exhibit Hall Hours

Passport to Prizes

Your passport could be the winner! Pick up your Passport to Prizes at the event materials counter and visit all participating exhibitors to participate in daily prize drawings. Drawings will be held once every day that the exhibit hall is open in booth #1603--drop your completed passport in the raffle drum! Prizes include smart watches, tablets, Bluetooth speakers, laptops, a free AES 2025 registration, and more! Please note that winners may only win once.

Career Fair

Visit the Career Fair inside the exhibit hall on Saturday (12:00 - 6:00 PM) and Sunday (10:00 AM - 4:00 PM) to connect with organizations seeking to fill open positions! These employers are looking to meet with epileptologists, neurologists, researchers, and experts in sub-specialties of these roles.

Annual Wine Tasting and Silent Auction

Saturday, December 7, 7:00 - 10:00 PM, The Mixing Room (inside the JW Marriott)

Join us for an evening of exceptional wine, even better company, and better yet, a worthy cause. Proceeds from the AES Wine Tasting and Silent Auction benefit the Lennox and Lombroso Trust and the Susan S. Spencer Fund, which support AES research programs. Tickets can be purchased online.

Credit Claim

Credit claim will be available once programming begins. For your convenience, you may claim credit for your participation in the live Annual Meeting via the mobile app or the AES website. Access to credit claim is based on your meeting registration type. 

Credit Claim Deadlines

Evaluations and credit claim must be completed by the dates above to record and receive certificates.

Poster Hall and Walking Tours

The poster hall is located in the Exhibit Hall. Don't miss the opportunity to check out more than 1,700 posters (a record-breaking year for AES!) showcasing the latest and greatest in epilepsy research. Poster walking tours will be taking place on Saturday, Sunday, and Monday. Details can be found on page 35 of the Guide to Programming & Abstracts and in the mobile app.

Recording or Photos of Content and Material

AES strictly prohibits photography, video, and audio recordings, and screen captures in all educational sessions--both live and on-demand.

Material presented at the AES Annual Meeting may not be reproduced in any format without the express written consent of AES or the otherwise applicable rights holder. By registering, participants acknowledge and agree that commercial or promotional distribution, publishing, or exploitation of speaker sessions, content, or materials from the event is strictly prohibited.

Violations of the AES recording, video, and image capture policy may result in removal from the session and possible revocation of event registration. 

The single exception: Photography or screen captures will be allowed in poster sessions with the permission of the poster authors. Registrants must confirm that the poster author gives permission by asking using the chat function within the virtual poster hall. In-person posters ok with photos will have a label indicating such.

AES reserves the right to use photos and recordings (audio and video) of attendees and faculty in promotional materials.

Wifi

Frequently Asked Questions

For more information, please visit our FAQ page.

AES 2024 Digital Select: On-Demand Access to Select Recorded Sessions

AES 2024 Digital Select is your hub for on-demand content! Access to select recorded sessions will be available in the mobile app beginning December 18. Digital Select access will be available in the mobile app for 90 days.

Save the Date for AES 2025!

Join us in Atlanta next year, December 5-9, 2025!

All times pertaining to the in-person annual meeting are in the local time zone--Pacific Time.

Use of this information for purposes of any kind by anyone other than the registered AES 2024 attendee is strictly prohibited.