Press Registration Policy
If you attended a past meeting as media, the public relations department reserves the right to request copies of articles or broadcast coverage resulting from that assignment to be credentialed as press at subsequent meetings. If a news outlet sends a staff member or freelancer, the outlet must furnish proof of resulting original coverage in order to send a representative in subsequent years. The public relations department is not responsible for locating past coverage.
The public relations department does not make its current press registration list available.
Embargo Policy
Press releases and sessions are embargoed until the start of the meeting unless specified otherwise as noted on each press release. AES strictly enforces its embargo policy, which prohibits the publication of the contents of abstracts ahead of the embargo date and time. Embargoed press releases on newsworthy abstracts will be distributed to credentialed journalists prior to the annual meeting.
Recording of Content
AES strictly prohibits photography, video and audio recordings, and screen captures in all educational sessions.
Material presented at the AES Annual Meeting may not be reproduced in any format without the express written consent of AES or the otherwise applicable rights holder. By registering, participants acknowledge and agree that commercial or promotional distribution, publishing, or exploitation of speaker sessions, content, or materials from the event is strictly prohibited.
Violations of the AES recording, video, and image capture policy may result in removal from the session and possible revocation of event registration.
The single exception: Photography or screen captures will be allowed in poster sessions with the permission of the poster authors. Registrants must confirm that the poster author consents by using the chat function to request permission.
Repurposing Content
Eligible journalists are not permitted to develop CME content, or its international equivalent, based on information presented at the AES Annual Meeting. Media that repurpose or have repurposed AES content in a stand-alone medium either for revenue or without charge, unless by agreement with AES, are ineligible to receive press credentials. Press that produce or have produced content in a standalone medium that uses the AES name or logo to imply endorsement, without AES’ expressed permission, are ineligible to receive press credentials.
Reviewing Abstracts
The searchable abstract database will be updated to include the current year's abstracts two weeks prior to the event.
Sessions and Events
Journalists may attend sessions and events on a space-available basis (except committee meetings or member-only forums) as observers, not participants. Interaction with presenters and/or other attendees is permitted before and after the session.
Information presented at the AES Annual Meeting is the responsibility of its authors and is not intended to represent AES’s official views, policies or positions. Journalists who fail to comply with these guidelines will forfeit their press credentials and admittance to the event. AES reserves the right to deny or terminate press privileges to credentialed press at any time prior to or during the meeting.